Watermarks: The PDF or “portable document format” is the most commonly used file type today. It is a format used when one needs to save files that cannot be modified. It is a popular option because it allows the readers to see the document in the same format the writer intended it to be seen. Documents in this format can easily be shared and printed.
Importance of Watermarks
The issue of stealing data, concepts, and ideas based on written documents online or what is known as “content theft” is a prevalent issue on the Internet. It is popular, but because it is difficult to trace and monitor the need to protect documents, it gave birth to the concept of using watermarks.
A watermark is a semi-transparent text or an image placed in front or behind the existing content of your document. It works like a personal stamp. And if you add it to your document using reliable tools, your document, and its content, is safe from directly being copied by others without your permission. There are many online tools to add watermark to PDF free of charge, and all you need to do is choose the right one.
Placing watermarks into your file makes a lot of sense because of the following reasons:
1. It helps protect the copyright of the document.
It guarantees protection from being reused and altered without the permission of the owner. And if you are a researcher or writer who wants to sell your documents, then you can sell the rights to read and copy the document without the fear of it being edited or changed by the reader.
2. Acts as a signature.
Just like a painting, this original work that is printed in a PDF format can be duly signed by placing the watermark in it. And since a watermark can come in your original image or signature, it can be your brand name.
3. Indicate the status.
In some documents, the watermark serves as an indication of the status of the document. Such is the case for government documents or administrative documents that are watermarked as “SAMPLE”, “COPY” or “VOID”.
4. To remind you that the file is confidential.
A watermark in a PDF document is also used to indicate that it is confidential. This applies to documents like government forms, court case documents, and other legally sensitive documents that are not for distribution to unauthorized people.
5. Prevents unwarranted distribution.
Watermarking not only protects the documents from being copied. It can also be set up in such a way that even printing can be prohibited. This heightens the level of security you can put into your PDF file.
Reminders in Putting the Right Watermark:
Put It in the Right Position
While it is evident that the best place to put the watermark is in the middle of the document, it should not be too solid or bold that it can distract the whole view of the document. Please do not put it on the side because it can easily be cropped or descaled. If you can blend it into the document, that is the best way to position your watermark.
Use an Informative Watermark
If you want to use watermarks as part of your business branding, you can opt to put the company’s name, website address, or social media handle. The reader can easily get in touch with you at any time in the future.
Make it Aesthetically Pleasing
Making the watermark as unique as possible increases the kind of security you are putting into your documents. So, it’s not just about using text; it can also be done using images. A little art can also go a long way in selecting the right watermarks.
Putting Recipient’s Info
Since watermarks can be used to track down where your document is going, you might also want to try putting the name and email address of the person to whom it is forwarded. This will stop others from using it without your permission.
Simple Steps in Putting Watermarks in Your Document
Although there are plenty of tools present on the Internet that help insert watermark into PDF files, one should always be aware of how to do it. These are the simple steps in putting watermarks in a PDF File using different platforms:
Using ADOBE ACROBAT
The most accessible tool to use in placing a watermark in a document is using the Adobe Acrobat menu. All you need to do is to click “Add Watermark”. Once this page is open, you need to decide whether the watermark will be placed in one or all the pages and then indicate that in the “Page Range Options”.
You can click “Text” if you want to use text if this is the watermark that you want. You need to type the words and symbols you want to use as a watermark. Adjust the size, and the font you want to use.
The system will also ask where you would like to place the watermark in the document. It will allow you to view it before you finalize the documents. If you opt to use an image as a watermark, you need to select “File” then click “Browse” to select the image of your choice. Note that it will only allow images in the PDF, JPEG, and BMP images as a watermark.
Other PDF Watermarking Tools
There are plenty of online platforms that can be used to place watermarks into a PDF file. And most of them begin by asking you to drag or open your file from their website. Then you need to add text or browse the image you want to use as your watermark.
And just like in Adobe Acrobat, you can format the text by changing the font, size, and position where the watermark will be placed. You can also view and finalize before applying the changes.
PDF documents provide the initial security necessary to keep documents safe but placing a watermark in PDF files seals it. There are many reasons why it is important to keep PDF files safe and secure, but the most important of all these is the fact that it supports the Intellectual Property Rights of the owner of the document.
This is very important for writers, authors, researchers, lawyers, government offices, and even users who just need to protect their documents from being copied without permission. In the end, it makes sense to add a watermark to a PDF File just choose the right platform to do it.